Facility Manager

Summary:

Supports Savers vision by providing store and facility management support (all building, equipment, common area and property repairs, capital replacements and preventative maintenance, and lease enforcement) to all stores and field team members. This position reports to the Senior Manager of Facilities.

Essential Job Functions:

• Assists store management in maintenance of the building, equipment and land pursuant to the store’s lease requirements which includes preventative maintenance and break-fix repairs, replacement of roofs, heating, ventilation and air conditioning (HVAC) equipment, parking lots, plumbing, flooring, fire sprinkler systems, signage and lighting within the capital and expense budget constraints.
• Partners with DM’s & RD’s in their Zone regarding alignment of priorities pertaining to work order progress, budget review, preventative maintenance programs and special projects
• Responds to emergency situations in an on-call manner.  Immediately notifying Operations teams and emergency vendor partners, internal risk partners, et. al.
• Monitors work order status, approvals, invoicing and projects in fmPilot system and manages workflows with the assistance of reporting software
• Sources vendors as required for GreenDrop operations and other initiatives, and manages multiple contracts to adequately service critical needs; i.e. generator fuel, fresh and black water service; trailer repairs, etc.
• Collaborates with legal department to enforce leases by ensuring landlords maintain buildings, common areas and properties. 
• Manages Energy Management System (EMS) for Zone, and collaborates with Utility Manager
• Collaborates with Contract Manager regarding national vendors and all preventative maintenance programs
• Collaborate with Facility Specialists regarding special projects and business opportunities
• Collaborate with Municipalities and other internal business partners regarding special projects
• Collaborates with other departments (Marketing, Merchandising, CDC, Loss Prevention, Information Technology, etc.)
• Conducts periodic physical and/or electronically generated inspections of the premises to review maintenance contractor work, look for potential structural problems and assess the general condition of the property
• Implements proactive major equipment replacements
• Maintains property management files

Required Knowledge, Skills and Abilities:
 

• Working knowledge of commercial leases

• Working knowledge of Microsoft Office including Word, Excel, and Outlook
• Demonstrated organization skills
• Demonstrated grammar, spelling, punctuation, and use of reference manual skills
• Demonstrated building, equipment, and land maintenance skills
• Ability to work with many software platforms to manage sites:  fmPilot; EMS; AX; Expesite; Microsoft Sharepoint, Tableau, etc.
• Demonstrated customer service skills
• Ability to budget for regular maintenance and capital programs
• Ability to monitor expenses and insure alignment with the budget
• Ability to think and act as a business owner in the thrift industry preferred
• Ability to negotiate and manage maintenance and repair bids and contracts as needed
• Ability to problem solve and think strategically
• Ability to recognize and correct safety hazards

• Ability to communicate orally and in writing
• Ability to work independently and as part of a team
• Ability to be detail-oriented
• Ability to set priorities, meet deadlines, and multi-task with minimal supervision
• Ability to interact with all levels of the organization
• Ability to establish relationships with peers, internal and external customers and vendors
• Ability to work within Savers culture
• Require 24/7 on call duties, totaling approximately 3 months of the year

Minimum Required Education, Training and Experience:

• Bachelor’s degree in business, construction, or related field preferred; or a combination of education and experience that yields the required knowledge, skills and abilities.
• 5+ Years of Property management multi-unit relevant, transferrable experience preferred

Physical Requirements:

• Ability to sit for up to 8 hours at a time
• Ability to see and hear
• Ability to speak and understand English
• Ability to work during core business hours
• Ability to travel globally as needed

FLSA Status

• Exempt

Tools and Equipment Used:

• Laptop or desktop computer
• Telephone (cellular and regular)

Travel:

• 25% of the travel time required for the role

Work Address:

• WFH Remote – North America
• Must live in one of the following Canadian provinces: BC, AB, SK, MB, ON